Student Groups

Honorary/Graduate Student Organizations

Student organizations that fit this classification are inherently different from other student organizations because they:

1. do not meet on a regular basis,
2. do not offer their members educational or social opportunities and
3. traditionally, only meet once a semester or academic year for initiation/induction.

Even though the Honorary/Graduate Student Organization does not attend the SO (Re)Affiliation meetings, it is still expected to follow all of the University policies and procedures for student organizations, including the Anti-Hazing Policy. It is the responsibility of the organization’s Head Officer and Advisor to be conversant and compliant with all these policies. They may be found online at http://studentconduct.uncg.edu/policy/.

The affiliation requirements for Honorary/Graduate Student Organizations include:

1. Completing the SO Honorary/Graduate Student Organization affiliation form once a semester. This form is emailed once a semester to the organization’s Head Officer and Advisor.
2. If applicable, completing the Student Organization Office Space Application each semester in order to retain office space. This application will be emailed once a semester to the organization’s Head Officer and Advisor.

Head Officer Responsibilities

1. The head officer must meet the following qualifications:
   • Must be a full-time UNCG student enrolled for a minimum of nine undergraduate or six graduate credit hours.
   • Affiliated as a member of the group and be in good standing with the organization and the University.
   • Must maintain a minimum cumulative grade point average of 2.5. Student organizations may require a higher GPA in their constitution and bylaws.
   • Meet other Head Officer requirements as outlined in the student organization’s constitution and bylaws.
2. The head officer responsibilities are:
   • Serves as the head officer of the organization, i.e. President, Chair Person, etc.
   • Attend the annual LEAD Conference (fall) and Officer Training Program (spring), ensure that the appropriate number of members are in attendance as well as any other specific training that may be required by either the Office of Student Life and/or other departmental units.
   • Ensure that affiliation requirements are met each semester. Failure to comply may result in the organization losing its affiliation status. Note: Any student leader found guilty of a violation of University conduct or affiliation policies may be removed from office at the discretion of the Office of Student Life.

Advisor Information And Responsiblities

Each affiliated organization must have an advisor who is a full time University faculty or staff member. Graduate assistants, Community Advisors and Head Residents may not serve as advisors. The advisor is responsible for the following:

• Providing information about university and community resources, polices, and procedures
• Assisting in training new officers and assuring smooth officer transition
• Reviewing organization's budget to ensure financial sovereignty
• Attending organization’s meetings

It is suggested that the organization’s head officer and other leadership meet with the advisor on a regular basis. These meetings should be determined during the selection process of the advisor. Also, a relationship statement should be created between the advisor and student leadership in order to assure that a positive relationship is created and maintained.

Page updated: 11-Mar-2008

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